Private Organizations


  • Squadron Booster Clubs

  • Unit Advisory Committees

  • Spouse Clubs

  • Special Interest Groups


PRIVATE ORGANIZATION


All of the above types of groups operating on Yokota AB need to review the information below to determine if formal registration as a Private Organization is necessary.

What is a Private Organization?

Private Organizations are self-sustaining, special interest groups set up by people acting exclusively outside the scope of any official capacity as officers, employees or agents of the federal government. They operate on Air Force installations with the written consent of the installation Commander. (AFI 34-223 Section A.1.)

Private Organizations are not Federal entities and are not to be treated as such. Accordingly, they are not NAF instrumentalities (NAFIs) as defined in AFI 34-201, Use of Nonappropriated Funds, nor are they entitled to the sovereign immunities and privileges given to NAFIs or the Air Force. (AFI 34-223 Section A.1. 1.1)

Unofficial activities/organizations are small groups that are not required to be formally established as Private Organization because their current assets (including cash, investments, inventory and receivables) do not exceed a monthly average of $1,000 over a three month period. (AFI 34-223 Section 2. 2.2.)

Procedures to register as a Private Organization?

There are several requirements that must be met to registered as a sanctioned Private Organization on Yokota Air Base. Please click on the link below to see a complete list of requirements.

Private Organization Guide

Requirements for Becoming a Private Organization

Any questions may be referred to Private Organization Coordinator at 225-8625.

BASE FUND RAISING POLICY AND PROCEDURES

All fundraisers held on base by a Private Organization or unofficial activity must be approved through the NAF Resource Management Office, Private Organization Coordinator.

For successful fundraisers you must:

1. Be familiar with AFI 34-223 and 374 AWSUP.
2. Prepare request using the appropriate link below in Sample Documents/Fund Raisers.
3. Complete all portions of the request in detail.
4. Coordinate with the facility manager and Public Health Office (374 MDG), if it’s a food fund raiser.
5. Email your request in a word document format to Sherry.Christmas@yokota.af.mil.
6. Upon approval you will be issued a permit by the Private Organization Coordinator.
7. Advertising for your event may commence. Please consult with the Private Organization Coordinator on acceptable advertising methods. *
8. Prominently display your permit at your event.
9. Prominently display the name of your organization at the event.
10. Prepare the after action fundraiser report (see links below) and provide to the Private Organization Coordination within 15 days after the event. Page 1 of the report must have original signatures. Attach copies all of receipts.
11. Keep copies of all financial documents in the private organization/unofficial activities files for audit purposes.

Please complete the steps outlined above to request your fundraiser and submit your request a minimum of 30 days prior to your proposed event. (AFI 34-223 374 AWSUP, 10.9.1.1. – 10.9.3.)

* Advertising may not commence until approval has been obtained.

** Procedures outlined above are not all inclusive. Please refer to AFI 34-223 and 374 AFWSUP for additional guidance.

If you have any questions, call 225-8625.

GOVERNING DOCUMENTS

AFI 34-223
AFI 34-223 374 AWSUP
Requirements for Becoming a Private Organization
Reporting Due Dates


FINANCIAL DOCUMENTS

Quarterly Financial Statement 1 of 2
Quarterly Financial Statement 2 of 2
Quarterly Financial Statement
Annual Review/ 4th Quarter Financial Cover Letter
Audit Sample
Budget Sample
Transfer of Treasurer Audit


FUNDRAISERS

Fundrasier Request
Food Fundraiser Request
Golf Tournament Request
Fundraiser Report 1 of 2
Fundraiser Report 2 of 2

ADMINISTRATIVE DOCUMENTS

Constitution Sample
Bylaws Sample
Request to Establish Private Organization
Officer Roster
Membership Breakdown
Request to be an Authorized Donation Recipient
Request for Dissolution


GOLF TOURNAMENT DOCUMENTS

Golf Tournament Request

For more information on the Private Organization Program, call 225-8625

 
Private Organizations Coordinator:
Sherry Christmas
374FSS.FSRPO@yokota.af.mil

Location:
Bldg. 316
Phone Numbers:
DSN:225-8625

Mailing Address:
374 FSS/FSRPO
Unit 5119, Bldg. 316
APO AP 96328-5119

Email Sherry

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